Overview

Extracting numbers to create reports for management isn’t always the simplest task.

• How do you know what data to capture?
• How do you convert data into information?
• How will this data affect your institution’s business model?
• How do you effectively communicate this information to key stakeholders?

This course presents the knowledge, tools, and practical applications needed to address these key questions. Learn how a fuller understanding of your organization’s environment improves responses to inquiries. Understand how to correlate the financial statements with the institution’s strategic and operational plans. Explore subjects such as revenue analysis and modeling, costing theories and techniques, budgeting, capital planning, and performance measurement.

Interact with faculty and colleagues through concurrent break-out discussions and use case studies to fully grasp how data can become worthwhile information. This program is designed to offer the right tools to make the best decisions.

Who Should Attend:
• Accountants
• Budget managers
• Controllers
• Financial administrators of colleges, departments, and special programs

“It helps me to better understand the different aspects of the higher education system, especially with the many different participants at the conferences. The subjects covered not only pertain to large public colleges, but also the smaller private colleges, just at different levels.”

Bruce Bowler

Business Manager, College of Music

The Florida State University

Prerequisites

No prerequisites and/or advance preparation required.

Course Level

Intermediate

Estimated CPEs

Participants will be awarded up to 21 CPE credits. CPE credits can be earned in the following categories:

Accounting

Fees

Early Bird Rate
Member:	$635.00
Non-member:	$785.00
Standard Rate (after 10/29/2007)
Member:	$685.00
Non-member:	$835.00

To assure timely processing, mail-in registration is available only until the early bird deadline. Please postmark form by 10/29/2007. Online registration remains open until program reaches capacity.

NOTE: NACUBO professional development programs are often sell-outs. Please secure air and hotel reservations only after confirmation of registration.

Schedule

Wednesday, November 28
7:00 am	Registration and Continental Breakfast
8:00 am	Introduction and Overview
	Eileen McLoughlin, Rensselaer Polytechnic Institute
9:00 am	Planning and Budgeting: The ABCs of Resource Management
	Eileen McLoughlin, Rensselaer Polytechnic Institute This session offers the underlying concepts and principles behind operating and capital budgets, allocation evaluations, and decision-making in- and out-side annual budget cycles. Included is a discussion of various budget methodologies – incremental, formula-driven, zero-based, responsibility-based, and activity derived – and their respective strengths and shortcomings.
9:30 am	Refreshment Break
9:45 am	Planning, Budgeting and Monitoring Activity in a Centralized v. Decentralized Environment
	Eileen McLoughlin, Rensselaer Polytechnic Institute Melody S. Bianchetto, University of Virginia With increasing demands on budgets, higher performance expectations, and tighter expense levels, it is important for managers to understand their institution’s culture and environment. Such knowledge will help business officers effectively develop, recommend, and implement plans, policies and practices that allow resource allocations to meet strategic objectives. This subject will be explored through comparing centralized and decentralized operating environments and discussing the advantages and disadvantages of each environment in different situations.
11:00 am	Revenue Forecasting and Measurement Principles
	Eileen McLoughlin, Rensselaer Polytechnic Institute Charles Tegen, Clemson University Lisa Marie McCauley, King's College Accurately projecting revenue streams at an institutional or programmatic level is critical. This session explores models that project and measure revenue from students, research, gifts, state allocations and alternative sources. Examples that project the impact of enrollment management decisions, including tuition rate and discount policy are included. Key drivers that influence the ultimate revenue result – and the measure of actual performance against such drivers are also examined.
12:30 pm	Lunch
1:30 pm	Navigating Campus through Budget Methodology Changes
	Kirsten Volpi and Geoff Barsch, Colorado School of Mines This session will examine some of the challenges associated with implementing a new institutional budget methodology. Key issues will be addressed using changes at the Colorado School of Mines as a case study. We will share examples – those that worked and those that didn’t - and lessons learned along the way.
2:30 pm	Refreshment Break
2:45 pm	Management Reporting Effective Practices of Communication
	Charles Tegen, Clemson University Lisa Marie McCauley, King's College Kirsten Volpi, Coloradao School of Mines
4:00 pm	Management Reporting Debrief
	Eileen McLoughlin, Rensselaer Polytechnic Institute Three types of reports will be solicited from workshop participants: (1) Budget (2) Financial Analysis (3) Interim Traditional Accounting Reports – to facilitate insight and discussion on various reporting styles prevalent in the industry.
5:00 pm	Networking Reception
6:00 pm	Reception Ends

Thursday, November 29
7:30 am	Continental Breakfast
8:00 am	Practical Applications of Costing Methodologies
	Eileen McLoughlin, Rensselaer Polytechnic Institute This session focuses on various cost-measurement methodologies, the purposes or practical use of each methodology, and a discussion of the strengths and weaknesses of each.
9:15 am	Concurrent Sessions on Costing
	*Costing Breakout 1:* Cost of College Charles Tegen, Clemson University *Costing Breakout 2:* Revenue-Based Management Costing, Costing for New Program Budgeting, Charge Rates and Alternative Sources of Revenue Costing Eileen McLoughlin, Renesselaer Polytechnic Institute Tim Reardon, Ursuline College Lisa Marie McCauley, King's College This session reviews a methodology to determine the cost of short courses, workshops, or stand-alone programs. Understanding the cost informs pricing decisions and enables a recovery of institutional overhead. *Costing Breakout 3:* Assessing Administrative Costs to Internal Units Melody Bianchetto, University of Virginia This session will examine methods of charging internal units, including auxiliary units, academic schools or departments, and hospitals, for general and administrative overhead costs. Because fund raising continues to yield more restricted gifts (compared with unrestricted), particular attention will be given to strategies for funding centralized development activities.
10:15 am	Refreshment Break
10:30 am	Performance Measurement
	Melody Bianchetto, University of Virginia Internal and external measurement of operational effectiveness within colleges and universities is the focus of this session. Attention will be given to recent performance goals set out for Virginia public higher education in the Restructured Higher Education Financial and Administrative Operations Act; the development of performance benchmarking by the University of Virginia Board of Visitors; and national trends.
11:30 am	Data Mining and Analysis Tools
	Eileen McLoughlin and Jack Mahoney, Rensselaer Polytechnic Institute This session illustrates the importance of data accessibility and consistency in managerial analysis and decision support. A selection of tools ranging from a comprehensive institution-wide data warehouse to other related but less costly data and visual analysis tools will be reviewed. The capabilities of such tools to support executive decisions will be demonstrated. Steps for successful implementation and potential pitfalls are also described.
12:30 pm	Lunch with topic tables
1:45 pm	A Comprehensive Look at Planning and Budgeting Strategies, Part I: Building a Capital Plan
	Melody Bianchetto, University of Virginia Lisa Marie McCauley, King's College The physical campus remains the centerpoint of most institutions of higher education. This session will describe steps to develop a comprehensive capital plan. We will address how to coordinate facility planning with overall strategic goals, understand physical needs, set realistic capital budgets, consider financing alternatives, and plan for the operating and maintenance costs associated with new facilities.
2:45 pm	Refreshment Break
3:00 pm	A Comprehensive Look at Planning and Budgeting Strategies, Part II: Examining Deferred Maintenance
	Melody Bianchetto, University of Virginia Lisa Marie McCauley, King's College In response to aging facilities and increasing competition, campus leaders look for new ways to get a handle on deferred maintenance within finite operating and capital budgets. Hear how two institutions are addressing their deferred maintenance concerns. Topics covered include assessing the condition of facilities, developing a comprehensive plan to address critical needs, and establishing an adequate annual maintenance funding budget to prevent backlogs from re-accumulating.
4:00 pm	MAA Roundup: Current Topics and Issues
	Eileen McLoughlin, Rensselaer Polytechnic Institute
5:00 pm	Day 2 Concludes
Friday, November 30
7:30 am	Continental Breakfast
8:00 am	Concurrent Sessions on Costing
	Costing Breakout 1: Cost of College Charles Tegen, Clemson University Costing Breakout 2: Revenue-Based Management Costing, Costing for New Program Budgeting, Charge Rates and Alternative Sources of Revenue Costing Eileen McLoughlin, Rensselaer Polytechnic Institute Tim Reardon, Ursuline College Lisa Marie McCauley, King's College Costing Breakout 3: Assessing Administrative Costs to Internal Units Melody Bianchetto, University of Virginia
9:15 am	Financial Ratio Analysis
	Charles Tegen, Clemson University Tim Reardon, Ursuline College
10:15 am	Refreshment Break and Checkout Session
10:45 am	Integrated Postsecondary Data System (IPEDS) - A Data Source For Analysis and Benchmarking
	Jack Mahoney, Rensselaer Polytechnic Institute IPEDS is the core postsecondary education data collection program for the U.S. Department of Education. The data collected from higher education institutions consists of enrollments, degrees, retention and graduation rates, faculty, staff, finances, institutional price, and student financial aid. Your institution has been submitting data to IPEDS for years. The focus of this session is to demonstrate the utility of these national datasets (to the business office) by showing how to pull data out of IPEDS to benchmark your institution with your peers.
11:45 am	Wrap-up Q&A with Faculty
12:00 pm	Program Ends

November 28-30, 2007
Hyatt Regency Phoenix, Phoenix, AZ

Overview

Prerequisites

Course Level

Estimated CPEs

Fees

Schedule

Hotel/Logistics

Hyatt Regency Phoenix

Room Rate

Certificates and CPEs

Dress

Smoking

Additional Information

Faculty

November 28-30, 2007Hyatt Regency Phoenix, Phoenix, AZ

Overview

Prerequisites

Course Level

Estimated CPEs

Fees

Schedule

Hotel/Logistics

Hyatt Regency Phoenix

Room Rate

Certificates and CPEs

Dress

Smoking

Additional Information

Faculty

November 28-30, 2007
Hyatt Regency Phoenix, Phoenix, AZ