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Events and Programs
Events and Programs

2014 Planning and Budgeting Forum

September 22-23, 2014
The Westin Denver Downtown
Denver, CO


Monday, September 22

7:30 amRegistration & Continental Breakfast
8:30 amWelcome and Introductions

Craig Becker, Yeshiva University

9:00 amWhat’s Your Ethics IQ?: 5 Principles Smart Business Officers Live By

Bruce Weinstein

What is the relationship between ethics and financial management?  When you return to campus from this meeting, how will you be able to lead more effectively?  In this lively, entertaining, and highly interactive session, Dr. Bruce Weinstein, The Ethics Guy, will show how five simple principles help you bring out the best in others and yourself everywhere you go.  You'll leave with a clearer sense of how to advance the economic viability and business practices of your institution.
10:00 amRefreshment Break
10:15 amEvaluating the Financial Contribution of Academic Programs

Ross Koenig, Rochester Institute of Technology

Explore an independent comprehensive institution’s efforts to address program creep—and its related resource allocation issues—by creating a model that calculates the financial contribution of each academic program. The model assigns revenues and allocates costs at the program level to reflect how well each covers its expenses at various levels of responsibility. The information is used to advise academic affairs about resource allocation and program portfolio management.
10:15 amThe Myths and Perils of Looking at Carry-forward Balances

Maria Anguiano, University of California, Riverside
Kelly Ratliff, University of California, Davis
Su-Lin Shum, University of California, Davis

How should a university manage its carry-forward balances? Within a highly decentralized environment, UC Davis has adopted guidance that allows it to calculate and understand carry-forward balances, identify obligations against these balances, establish a prudent carry-forward margin, build balance discussions into its annual budget process, and make more informed and strategic decisions. Hear how strong leadership and motivation, solid analysis, and a process that engaged campus units strengthened central oversight while giving fiscal units needed flexibility.
11:30 amLunch
1:00 pmData-driven Planning and Budgeting for Net Tuition Revenue

Michael Frandsen, Oberlin College
Kathy Kurz, Scannell & Kurz, Inc.

A financial aid consultant and chief financial officer explain how predictive modeling and simulations can establish realistic financial aid, enrollment, and net tuition revenue (NTR) targets for incoming students. They also discuss how this methodology becomes a tool for understanding and communicating budget expectation tradeoffs—for example,  how much does  lowering financial aid costs impact quality, class size, and total NTR? In addition, this session demonstrates the importance of using a cohort-based approach to project the overall financial aid budget, total undergraduate enrollment, and total NTR.
1:00 pmPerformance Measurements, Shared Governance, and Budget Reductions

Erin Frew, Colorado State University-Pueblo
Brad Gilbreath, Colorado State University-Pueblo
Bruce Raymond, Colorado State University-Pueblo
Carl Wright, Colorado State University-Pueblo

Learn about the organization-wide process a comprehensive-doctoral public institution used for evaluating budget requests during a time of significant budget reductions. Attendees will gain insight into ways to maximize transparency and campus-wide participation in budget decisions by analyzing the discovered strengths and weakness of the university’s participatory and outcomes-based approach. Those considering a collaboratively designed cost-cutting process will appreciate hearing about the lessons learned.
2:15 pmRefreshment Break
2:30 pmMission Achievement Planning

Gordon Jensen, Metropolitan Community College

Metropolitan Community College’s recent reaccreditation report commended the college for its  systematic approach to institutional planning and resource utilization. Learn the philosophy behind the college’s mission achievement planning, explore the challenges discovered, and examine how to keep moving forward to succeed. Presenters will demonstrate a fairly simple, yet comprehensive, way to encourage mission achievement throughout your organization. In turn, attendees are encouraged to share ideas and scenarios that illustrate the spirit of the school’s change efforts.
2:30 pmStrategic Planning as an Iterative and Integrated Process

Adam Gaynor
Evan Kingsley
Edmund Rutkowski, Pratt Institute

Too often, strategic planning happens in a vacuum—driven by accreditation requirements or a desire to validate institutional direction already in motion—or it lacks coordination with parallel efforts related to technology, facilities, and fundraising planning. This case-study session offers a replicable planning process used by Pratt Institute to save the campus from a building that shouldn’t have been built and, instead, invest in initiatives that made sense. Learn how to develop a strategic plan that integrates the best thinking across campus and fosters ownership because it reflects real needs and desired direction.
4:00 pmHow a National Cost Study Can Influence Planning and Budgeting

John Barnshaw, University of Delaware
Michael Cogan, University of Saint Thomas
Christina Hegg, University of Saint Thomas

Using the Delaware Cost Study, this session explores strategies and tactics for integrating data systems, facilitating unit and institutional improvement through benchmarking activities, and implementing an integrated approach to planning. Presenters also explain how a tuition-dependent institution integrated Delaware Faculty Productivity data and institutional revenue data to develop a comprehensive view of the academic enterprise. Hear how the process works, see a visual presentation of transformed information, and understand why colleges need to intimately understand their cost structures.
4:00 pmRetooling Your Financial Reserves

Ben Aase, CliftonLarsonAllen LLP
Deirdre Hodgson, CliftonLarsonAllen LLP
Mathew Prakash, North Dakota State University Main Campus

It’s an age-old question often revisited since the last recession: How much money should my institution have in reserves? Attendees will learn about electronic tools and templates and a data-driven approach to reserves that integrates with a multi-year financial plan. Presenters explore a two-phase, six-step methodology to retooling a public institution’s arbitrary reserve policy to one based on fact. The case study reflects tactics, tools, and lessons from several experiences and highlights a financial reserves retooling led by the student affairs division.
5:30 pmWelcome Reception

Tuesday, September 23

7:30 amNetworking BreakfastAt this breakfast, we encourage you to wear something from your current college or university or your alma mater. This is a great way to get to know other attendees and show your school spirit! Tuesday is a casual day.
8:30 amBest Practices in Budgeting and Capital Planning

Tanya Hahn, Robert W. Baird & Company Incorporated
Duane Kilty, Indiana Wesleyan University
Wallace Wetherill, BKD, LLP

Does your institution struggle with generating operating margins in today’s climate of declining state support,  lower enrollment trends, rising healthcare and technology costs, competition, and tuition discounting pressures? Because budgets often concentrate on next year—without including imperatives such as strategic objectives, capital, or debt—business officers must proactively engage colleagues and senior management in a budget process based on need identification, accountability, and end results. Learn how to create a more long-term and strategic budget aimed at producing financially sound results that promote growth.
8:30 amMaximizing Resources for Student Success

Victoria Douglas, Johnson County Community College
Lou Guthrie, Johnson County Community College

Funded by the Bill and Melinda Gates Foundation, “Maximizing Resources for Student Success” is a national fiscal benchmarking project for community colleges. The effort collects data for more than 50 instructional, academic support, and student service activities. This session shares the study’s results and offers examples of how various community colleges have used activity-based data to evaluate program costs, make effective trade-offs, and reshape budgets for maximum effectiveness.  
9:45 amBreak/Hotel Check-out
10:15 amFrom Conflict to Collaboration: How Going Green Helps Campuses Save, Thrive and Engage

Nancy Pfund, DBL Investors

11:30 amLunch
12:45 pmAchieving Plan Objectives through Decentralized Budgeting

Kathryn D'Angelo, Temple University
Aimee Heeter, Indiana University
Ken Kaiser, Temple University
Douglas Priest, Indiana University

When the president and board at Temple University resolved to make affordable access the highest priority, a decentralized budgeting model was developed to better align resources with mission-critical priorities. Presenters review how the model gives leaders timely access to data, simplifies information for decision makers, involves faculty and staff, has credible governance, and promotes open and honest communication.  
12:45 pmExecuting and Explaining Strategies for Resource Optimization

Paul Castellucci, University of Chicago
David Felsenthal, Huron Consulting Group
Wayland Ng, Huron Consulting Group

Challenged to do more with the same or fewer resources, universities must optimize resource allocation to meet their long-term objectives. In turn, they must prioritize those strategic objectives and maximize the return of available funds. Hear how the University of Chicago successfully planned and executed its growth through evaluating strategic institutional objectives, aligning short-term decisions with long-term objectives, and effectively communicating financial strategies to the board.
2:15 pmStrategic Planning for Campus Sustainability

Sally Grans Korsh, NACUBO
John Riley, Arizona State University

Most know that energy efficiency, water conservation and other environmentally sustainable goals are also sound financial goals. This session will highlight how Arizona State University has successfully advocated for and justified its environmental objectives. This case study explores how an institution has redefined economic success with data and stakeholder buy-in, while strategically planning and finding various sources of funding for difficult and long payback projects.  The session concludes with diverse funding examples from other campuses.
2:15 pmThe Accounting of RCM

Bryan Elmore, Auburn University
Andrew Laws, Huron Consulting Group
Craig Woody, University of Denver

Recent financial challenges have placed increased focus on institutional resource management, planning and budgeting functions, and as a result, many higher education institutions are turning to Responsibility Center Management (RCM) for resource allocation decisions. While much has been written about RCM, the questions raised in accounting circles are often overlooked. This session will attempt to fill that void by reviewing questions raised by controllers at newly minted and mature RCM institutions. Sample topics include cost allocation methods, general ledger reporting, fund balances, “taxing,” debt payments, and depreciation.
3:30 pmProgram Adjourns

Program Overview

2014 Planning and Budgeting Forum
September 22-23, 2014

Estimated CPEs:12



Carlson Management Consulting


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