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Events and Programs
Events and Programs
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2012 Planning and Budgeting Forum

September 24-25, 2012
The Westin Chicago River North
Chicago, IL

Schedule

Sunday, September 23

3:00 pmRegistration Open (3 PM - 5 PM)

Monday, September 24

8:00 amContinental Breakfast and Registration Open
8:30 amFinancial Leadership in Changing Times

Speaker(s):
Kent Chabotar, Guilford College

Based on his annual teaching at the Harvard Seminar for New Presidents and AGB's Seminar for New Board Members, Kent Chabotar will suggest the key financial questions that senior administrators and trustees often ask in today's uncertain environment.  The questions cover five areas of institutional concern: planning, budgeting, analysis, modeling, and decision-making.  Examples of best practices in non-technical language will be provided in order to suggest how complex financial concepts can be explained to non-financial leaders. 

10:00 amRefreshment Break
10:15 amStrategic Budgeting: A Comprehensive Approach

Speaker(s):
Missy Little, University of Notre Dame
Cindy Sachire, University of Notre Dame

Higher education is facing economic and competitive pressure like never before.  In these tough times, it can be difficult to both manage operations and invest in the future.  This session addresses a comprehensive approach to strategic budgeting. Using Notre Dame as a case study, presenters share the processes, structure, and tools that the university used to achieve its mission. Participants will learn how to focus on strategic priorities, build flexibility into their organization, explore alternative funding sources, and better connect the budget with the plan.  

10:15 amTransitioning to a New Budget Model

Speaker(s):
Melody Bianchetto
Larry Goldstein, Campus Strategies, LLC

How does an institution move from a historic resource allocation model to one that significantly alters the institutional landscape? Examples of institutions that are developing and implementing new approaches and a more detailed University of Virginia (UVA) case study will be reviewed. UVA used a change process that engaged key stakeholders to better align resources, authority, and accountability with teaching and research activities.  

11:30 amLunch
1:00 pmBudget Balancing Strategies for Multi-Year Plans

Speaker(s):
Rowan Miranda, University of Michigan

Higher education institutions continue to face tremendous pressure to keep tuition low and find new ways to reallocate resources to their core academic mission. Poor fiscal planning can force colleges and universities to balance budgets through reactive steps (hiring freezes, purchasing freezes, deferred capital spending and across the board cuts) that seldom produce sustainable budget reductions. This session presents financial planning strategies used by the University of Michigan to promote long‐term fiscal stability that preserves and enhances its academic excellence.

1:00 pmClosing the Loop: Joining Academics and Finance

Speaker(s):
Michelle Bello, National University
Eileen Heveron, National University

Streamlining academic program assessment into a process that meets the needs of the provost and CFO can be challenging. Learn how one institution addressed resource allocation gaps in its assessment activities and built a seamless process. This session focuses on how academic and business units can work together to “close the loop” and marry program planning and assessment with organizational planning and budgeting.

2:15 pmRefreshment Break
2:30 pmDefining Instructional Costs: Aligning Budget & Curriculum

Speaker(s):
Jessica Davenport, Columbia College Chicago
Eliza Nichols, Columbia College Chicago
Sayma Riaz, Columbia College Chicago

Defining instructional costs can better align the budget and curriculum while providing transparency for faculty and administrators.  The Dean and administrators at Columbia College engaged faculty to implement a budget process that allocates resources based on curricular needs. Under this model, budget requests must be submitted with a rationale that links expenses to the curriculum. Hear how administrators and faculty collaborated to focus on student learning, identify true instructional costs, and eliminate the worst practices of “rollover” budgeting.

2:30 pmNew Strategies for Attacking Deferred Maintenance

Speaker(s):
Juanita Holler, University of Massachusetts
James Kadamus, Sightlines

National data trends indicate that campus buildings are aging and backlogs are growing. These trends will accelerate as buildings constructed in the 1960’s turn 50, and capital funding from all sources continues to be limited. Faced with fewer capital resources to invest and increasing costs for capital renewal, the University of Massachusetts‐Amherst is taking on these challenges by assessing the condition of all buildings on campus, creating portfolios of projects to help campus leaders set capital funding priorities, and analyzing the trade‐offs between renovating, repurposing or demolishing buildings.

3:50 pmRoundtable Discussion: Large Private Institutions

Speaker(s):
Linda Kroll, University of Notre Dame

This free form discussion provides an opportunity for those from similar institutions to meet colleagues and discuss common issues, challenges, and solutions. Some topics that may be discussed include: reporting challenges, reallocation strategies, finding cost savings, communicating financial bad news, financial planning, financial aid discounting, endowment management, and more. The agenda can be as robust as the interests and needs of participants.
3:50 pmRoundtable Discussion: Public Institutions

Speaker(s):
Melody Bianchetto
Larry Goldstein, Campus Strategies, LLC

This free form discussion provides an opportunity for those from similar institutions to meet colleagues and discuss common issues, challenges, and solutions.  Some topics that may be discussed include: reporting challenges, reallocation strategies, finding cost savings, communicating financial bad news, financial planning, financial aid discounting, endowment management, and more. The agenda can be as robust as the interests and needs of participants.
3:50 pmRoundtable Discussion: Small Private Institutions

Speaker(s):
Craig Becker, Yeshiva University

This free form discussion provides an opportunity for those from similar institutions to meet colleagues and discuss common issues, challenges, and solutions.  Some topics that may be discussed include: reporting challenges, reallocation strategies, finding cost savings, communicating financial bad news, financial planning, financial aid discounting, endowment management, and more. The agenda can be as robust as the interests and needs of participants.
3:50 pmRoundtable Discussion: Community Colleges

Speaker(s):
Jacalyn Askin, Chandler-Gilbert Community College
Patty Charlton, College of Southern Nevada

This free form discussion provides an opportunity for those from similar institutions to meet colleagues and discuss common issues, challenges, and solutions.  Some topics that may be discussed include: reporting challenges, reallocation strategies, finding cost savings, communicating financial bad news, financial planning, financial aid discounting, endowment management, and more. The agenda can be as robust as the interests and needs of participants.
5:00 pmReception

Tuesday, September 25

8:00 amContinental Breakfast
8:30 AMBudget Process Transformation: Utilizing a Budget System Implementation to Change Policies

Speaker(s):
David Murphy, University of Chicago
Jason Weaver, Huron Consulting Group

In December of 2011, the University of Chicago decided to implement Hyperion Planning as its enterprise‐wide budget and planning system. This was a dramatic change across an institution that has long relied on an Excel‐based budgeting process. This session will provide a brief overview of the implementation (which is still underway) and its anticipated benefits. Presenters will also highlight how the implementation provided an opportunity to redesign select budgeting policies, processes, and timelines.

8:30 amBuilding Bridges: The Link Between Strategic Planning and Budgeting

Speaker(s):
Sona Andrews, Oregon University System
Stacy Pearson, Boise State University

Creating a strong link between the strategic plan and budget requires unwavering commitment from an institution’s leadership. Processes must be defined, and faculty and staff must be engaged to ensure the most effective use of resources. Presenters discuss how to involve all campus units in this process and key strategies to ensure successful coordination and communication of both the process and the results.

9:45 amRefreshment Break/Hotel Check-Out
10:15 amSustainable Business Models—Big Questions in Need of New Answers

Speaker(s):
Eva Klein, Eva Klein & Associates

Are we in a temporary national fiscal crisis brought about by a prolonged, deep recession? Are we among the casualties of increasingly polarized national and state political battles about economic and fiscal policy? Or, must we finally come to grips with a longer-term, perhaps permanent, change in the levels and elasticity of our funding—while also fully embracing the need for more transparency and accountability to our funders? 

If the latter is true, we are seriously underprepared; our traditional revenue streams may be permanently diminished while costs continue to escalate. We must think seriously about new business models that enable productive use of resources while not gutting our most valued beliefs about what constitutes quality in learning, discovery, and community and economic engagement.  

This session seeks to establish the “big picture” that drives our need to frame new business model solutions and provide some guidelines and ideas for creating future models. The presentation will include a discussion of those functions for which new business models may work best, the pros and cons of some new models being tried, and examples of emerging ideas for reinventing our higher education future. Finally, the speaker will query the audience for new ideas being tried at participant institutions.

11:30 amLunch
12:45 pmContinuous Improvement Means Planning: Designing a Balanced Scorecard

Speaker(s):
Chris Gill, Gonzaga University
Earl Martin, Gonzaga University

Today, more than ever before, the information technology resources deployed at higher education institutions must be aligned with the needs and priorities of the broader institution. Using a balanced scorecard as a standardized, formal process for strategic planning, Gonzaga University has developed a new strategic plan for its Information Technology Services (ITS) department that is aligned with the University’s mission and strategic vision. Representatives from Gonzaga University will provide an overview of the balanced scorecard methodology, describe the process used to develop a balanced scorecard for ITS, and report on outcomes and progress to date.
12:45 pmFrom Green Eye Shade to Podium: Building Budget Literacy Amongst Various Constituencies

Speaker(s):
Brent Johnston, Michigan State University

This session focuses on the strategies, skills, and tools to communicate budget principles and directions across numerous and fluid stakeholder groups. In an age of increased calls for accountability and financial efficiency, it is more important than ever for budget and business personnel to work effectively with constituents to explain institutional strategic direction, budget principles, and provide insight and transparency about budget development and management.

2:00 pmRefreshment Break
2:15 pmAcademic Demand Analysis: A Data Model for Resource Allocation Decisions

Speaker(s):
Brett Powell, Ouachita Baptist University

Without adequate data analysis models, academic resource allocation decisions can be contentious and fraught with issues. Ouachita Baptist University has created an Academic Cost and Demand Model that is reviewed annually as part of resource allocation decision‐making. The model identifies academic programs that are overfunded or underfunding by a ranking system that is based upon demand and net revenue generation. The presentation will review the model and address its design and implementation.

2:15 PMAssessing and Understanding the Financial and Branding Impact of Athletic Programs on Campus

Speaker(s):
Rick Anderson, Washburn University

There are many ways to analyze the data that surround athletics programs and many types of data to consider. Who needs to know and how should the financial impact of intercollegiate athletics be evaluated?  This session discusses both quantitative and qualitative inputs and outputs that that must be evaluated to understand the true institutional investment in athletics. How the business model in athletics can impact planning and resource allocation decisions will also be examined.

 

3:30 pmEnd of Program

Program Overview

2012 Planning and Budgeting Forum
September 24-25, 2012

Estimated CPEs:12


Payment Options

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For further information regarding administrative policies such as refunds, cancellations, and complaints:

1.800.462.4916

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CPE Information

NACUBO is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.


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