NACUBO

My NacuboWhy Join: Benefits of Membership

E-mail:   Password:   

 Remember Me? | Forgot password? | Need an online account?

Distance Learning
Distance Learning
Loading

PowerPoint Guidelines

Overview

Our Distance Learning software makes your PowerPoint presentation viewable on the Internet via an automated conversion process. This conversion process does the following to each PowerPoint slide:

  • Creates and saves a graphic image of the slide that is sized to fit in the Desktop template's Element display.
  • Uses the title from the "Click to Add Title" field in PowerPoint to identify the slide in the program map.
  • Saves a copy of the PowerPoint presentation on our servers for future editing (if uploaded as a Master PowerPoint).

During a program, participants will view the graphic images of the slides. Because each slide must download on to your participants' Desktops, you should design your PowerPoint presentation for optimum download times. The PowerPoint Guidelines outline suggestions for creating a PowerPoint presentation for the Internet.

The optimum file size for each converted image file is 10K or less. Depending on your participants' bandwidth, the image files sizes can be larger, up to 50K each. 

NOTE:  Because the PowerPoint slides convert to image files, the slide animations or HTML links do not transfer. If you require these animations or HTML links in your program, you can create an HTML element.

Template Guidelines

NACUBO recommends using our PowerPoint template for Distance Learning Programs.

Download NACUBO Template

  1. Right click on the link above.
  2. Select "Save Target As..."
  3. Choose a destination folder, and click the Save button.
  4. Open Microsoft PowerPoint
  5. Go to the directory containing your download and double-click the 2006_template.ppt file to open it.

If you are creating or selecting a PowerPoint template to use in a NACUBO Distance Learning Program, consider the following suggestions:

  • Ensure that the slides are sized for an onscreen show at 10 inches x 7.5 inches. Check File > Page Setup in MS PowerPoint.
  • Choose a solid background color for the entire presentation. Do not use gradients.
  • Use no more than four colors in your slide color scheme.
  • Avoid using combinations of blue and yellow or red and green with the same saturation level. Your colorblind participants see these colors as gray and cannot differentiate between them if they are the same saturation.
  • Avoid intense contrast and soften the intensity for those who may be visually challenged. For example, try using a slight off-white background and dark charcoal or navy color scheme. Also, it is easier for some to read dark on light, rather than light on dark.
  • Use PowerPoint's 256-color Standard palette.
  • Use sans serif fonts that are standard to Microsoft Office: Arial, Arial Narrow, Tahoma, etc.
  • Avoid shadowed text.
  • Avoid red text.
  • Use 32 to 44 point font for slide titles.
  • Use 20 to 32 point font for slide body content.
  • Avoid complicated graphics.

Text Guidelines

The following suggestions help ensure that the text is legible in your slides:

  • Input all text directly into PowerPoint, including labels and charts.
  • Use 32 to 44 point font for slide titles.
  • Use 20 to 32 point font for slide body content.
  • Use sans serif fonts that are standard to Microsoft Office: Arial, Arial Narrow, Tahoma, and Univers.
  • Avoid shadowed text.
  • Avoid red text.
  • Avoid using combinations of blue and yellow or red and green with the same saturation level. Your colorblind participants see these colors as gray and cannot differentiate between them if they are the same saturation.
  • Be concise. Use the "six-by-six" rule: no more than six bullets per slide, no more than six words per bullet.

HINT: View your presentation at 50% as you develop it in Microsoft PowerPoint. The 50% view reflects the smallest element size in Resound (532 x 394 pixels). This helps ensure that the text and graphics are legible after conversion.

Graphic Guidelines

The following suggestions help ensure that the text on your slides is legible:

  • Include graphics only when they add learning value to your participants. 
  • Insert no more than one graphic per slide.
  • Use large, simple graphics.
  • Whenever possible, create flat graphics rather than textured graphics.
  • Use PowerPoint's 256-color Standard palette.

How to optimize graphics in PowerPoint presentations for viewing on the Internet

The feature used here is not available in PowerPoint 2000 and earlier versions

  1. Open your slide presentation in PowerPoint.
  2. Go to the menubar and click View/Toolbars/Picture. Make sure there is a check in the box beside the word "picture"
  3. The following toolbar will either float free or attach itself to the buttonbar.

  4. Navigate to a slide that contains a picture and click on the picture to select it. The easiest way to do this is in Normal View. There should be squares at the corners of the picture.
  5. Next go to the picture toolbar and click the following button.

  6. The following dialog box will appear.

  7. Make sure "All pictures in document" is selected as well as the "Web/Screen" option in the Change resolution section.
  8. Click the OK button and save your presentation

Slide Title Guidelines

NACUBO's software uses the title from the "Click to Add Title" field in PowerPoint to identify the slide in the program map. To prevent additional work, follow these guidelines to ensure the correct slide titles appear in the program map:

  • Enter all slide titles in the "Click to Add Title" field in PowerPoint.
  • Give each slide a unique title.
  • Avoid using special characters in titles.
  • Prior to developing your presentation, turn off PowerPoint's AutoFormat and Smart Quotes features.

If you did not turn off AutoFormat and Smart Quotes, you should retype all apostrophes ('), quotation marks ("), long dashes (—), and ellipsis (...) in the element titles after conversion. The autoformatted characters may appear as black blocks or double apostrophes in the program map