IRS Clarifies Tax Treatment of Cell Phones
September 22, 2011
On September 14, the IRS issued Notice 2011-72 with guidance on the tax treatment of employer-provided cell phones. The notice explains that generally, if a cell phone is provided to an employee for “noncompensatory” business purposes (the cell phone is not considered part of the employee’s compensation, but intended to facilitate work outside the office or office hours), both the business and personal use of the phone will be nontaxable and no substantiation will be required. The guidance applies retroactively to any use of an employer-provided cell phone occurring after December 31, 2009.
Reimbursements to Employees for Business Use of Personal Phones. Concurrent with the publication of the notice, the IRS issued a memorandum to its field examiners with guidance related to employers that reimburse their employees for the business use of an employee's personal cell phone. The memo applies a similar tax treatment to such reimbursements. The IRS has acknowledged that, for purposes of the guidance, the definition of “cell phone” includes smart phones.
Allowances Delivered via Payroll. IRS officials have further clarified that employers may provide employees with cell phone allowances via payroll. If institutions wish to pay a tax-free allowance in this manner, a notation must identify the nontaxed amounts, in accordance with Treasury Reg 1.62-2(d)(1).
For institutions providing the allowance via payroll, the next step is to determine a method of substantiation related to receipt of the benefit that makes sense for the institution. Officials at IRS would not comment on what might constitute the appropriate level of substantiation, noting that the Service would take a “facts-and-circumstances” approach.
Director, Tax Policy
- College Endowment Average Return Falls to 2.4 Percent in FY15, Endowment Spending Up Sharply
- NACUBO Urges One-Year Postponement of Changes to 1098-T Reporting Requirements
- GASB Addresses Asset Retirement Obligations and Seeks Field Testers
- 2016 Higher Education Accounting Forum
April 10-12, 2016
- 2016 CAO and CBO Collaborations
August 1-2, 2016
- 2016 Planning and Budgeting Forum
September 19-20, 2016
- WEBCAST: Legislative Lunchcast: A 30-Minute Washington Update from NACUBO
Monday, February 22, 2016 12:00pm ET
- WEBCAST: Responsibility Center Management: Two Different Perspectives
Thursday, March 17, 2016 1:00PM ET
- WEBCAST: Title IX: Key Issues Surrounding Institutional Compliance
Wednesday, April 20, 2016 1:00PM ET
- WEBCAST: The Clery Act: Strategic Planning to Mitigate Institutional Risk
Thursday, May 26, 2016 1:00PM ET
- ON-DEMAND: NACUBO Live! Results of the 2015 NACUBO-Commonfund Study of Endowments
- A Guide to College and University Budgeting: Foundations for Institutional Effectiveness, 4th ed. - by Larry Goldstein
- NACUBO's Guide to Unitizing Investment Pools - by Mary S. Wheeler
- Managing and Collecting Student Accounts and Loans - by David R. Glezerman and Dennis DeSantis